Data Privacy Notice

1. What is personal data?

Personal data includes any information about you that allows you to be identified from that information, either by itself or other data already in the data controller’s possession or likely to come into such possession. All processing of personal data is covered by the General Data Protection Regulation, or GDPR.

2. Who are we?

Moorland Community Care Group (Registered charity 1157919) is the data controller (contact details below). This means it decides how your personal data is processed, and for what purposes.

3. How do we process your personal data?

Moorland Community Care Group complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use personal data for the following purposes:

  • To enable us to provide voluntary services for the benefit of the public in the geographical area as specified in our constitution.
  • To administer our charity membership records and communicate with members as required.
  • To fundraise and promote the interests of the charity.
  • To manage our employees and volunteers.
  • To maintain our own accounts and records.

4. What is the lawful basis for processing your personal data?

Processing of data is necessary for carrying out our obligations relating to provision of services to clients, volunteer management, safeguarding, employment law, and Charity Commission requirements. Depending on the nature of your association with Moorland Community Care Group, how we process your personal data is covered by one or more of the specified lawful reasons for doing so.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will not be shared with third parties outside the organisation except with your consent, unless there is a legal or contractual obligation to do so, or an overriding concern related to your safety and wellbeing.

6. How long do we keep your personal data?

We keep data relating to clients for 3 years, and for staff and volunteers for 1 year, following their last contact with the organisation.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which Moorland Community Care Group holds about you;
  • The right to request that Moorland Community Care Group corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for Moorland Community Care Group to retain such data;
  • The right to withdraw your consent to the processing at any time.
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable).
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable)
  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing, and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries, or complaints, in the first instance please use the ‘Contact’ facility on our website.